Vintoo is an online platform that helps business users assess companies and contact persons as potential leads. In doing so we process personal data. This privacy policy explains what data we process, why, how long we retain it and what rights you have.

For data about your account, payments, use of Vintoo and operation of the platform, Greenwolf Holding B.V. is the data controller. When you upload, import or have personal data of third parties analysed via Vintoo, you are the controller for that data and Greenwolf Holding B.V. processes it as processor under our data processing agreement. Privacy questions: info@vintoo.nl.

We process data you provide, such as your name, email address, company name, account details, payment details, settings, ideal customer profile, searches, imported leads and support messages. We also process data about companies and contact persons found or analysed in Vintoo, such as company name, website, job title, publicly available business contact details, LinkedIn profile information, company information, signals, match scores and analysis results.

Data may come from you, your organisation, public websites, search engines, company websites, public profile pages, public company registers and external data sources. We aim to process data carefully, but public and external data may be incomplete, outdated or inaccurate.

We use personal data to create and manage accounts, provide the service, analyse leads, show match scores and signals, find contact persons, generate example messages, enable exports, process payments, prevent abuse, provide support, improve the service and comply with legal obligations.

We process personal data based on contract performance, legitimate interest, legal obligation or consent where required. Our legitimate interests include providing and improving a B2B lead qualification service, security, fraud prevention and processing publicly available business information. Where consent is required, we ask for it separately.

Vintoo uses artificial intelligence to analyse leads, recognise signals, calculate match scores and generate example messages. These outcomes are supportive. Users remain responsible for checking data, assessing the lead and complying with privacy and marketing rules before contacting anyone.

Vintoo helps users assess leads but does not automatically send messages to leads on users' behalf, unless explicitly offered as a separate feature. Users are responsible for lawful use of exported data and compliance with GDPR, telecom law, anti-spam rules and platform terms. Digital direct marketing often requires prior consent or another valid legal basis.

We only share personal data when needed to operate Vintoo. This may include hosting providers, database providers, payment providers, email providers, analytics and AI services, support tools and other technical service providers. These parties may only process data on our instructions or under their own legal responsibility.

Some service providers may process personal data outside the European Economic Area. When this happens, we take appropriate safeguards, such as standard contractual clauses or other measures permitted under the GDPR.

We do not retain personal data longer than necessary for the purpose collected. We keep account data while your account is active. Imported leads, analyses and exports are kept as long as needed for use of the service or until you request deletion, unless we must retain data longer for administration, security, fraud prevention, disputes or legal obligations. Financial records are kept according to statutory retention periods.

We take appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access and unlawful alteration. This includes access controls, encryption where appropriate, logging, backups and limiting access to systems.

You have the right to access, rectify, erase, restrict processing, object to processing and data portability. You may also object to processing based on legitimate interest. Send your request to info@vintoo.nl. We generally respond within one month.

Are you listed in Vintoo as a company or contact person and want data corrected or removed? Contact us at info@vintoo.nl. We will review your request and correct or delete data when there is a valid reason.

Vintoo uses functional cookies and similar technologies for login, session management and security. If we use analytics or marketing cookies that require consent, we ask for that separately.

Vintoo is intended for business users and not for persons under 16. We do not knowingly collect data from minors.

Have a complaint about how we handle personal data? Contact us at info@vintoo.nl. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

We may change this privacy policy. For important changes we will inform you via the website, in the application or by email. The latest version is always on our website.

For questions about this privacy policy or exercising your privacy rights, contact us at info@vintoo.nl.